Indian Affairs-Facility
Management System (IA-FMS)
Webinar
Abatement Plan Work-Around in Maximo
Indian Affairs, Division of Facilities
Management and Construction
Safety & Health Deficiency Abatement/Correction Plan Process For Non-
Trust Network Users
• Field Sites receive an Annual Safety and Health Inspection Report following their
inspection by a Safety Inspector.
• The safety deficiencies must be abated in the Abatement Plan (Plan) within 30 days of
the Safety Inspection finalization date.
• Once the local Facilities Management Program (FMP) manually completes the Plan, the
FMP can take or submit the Plan to the Regional Facility Manager (RFM), or other
Regionally determined designee, for entry into IA-FMS S&CAP.
• Once the Plan is finalized in IA-FMS S&CAP, those deficiencies can be approved and
moved into Maximo Deferred Maintenance Work Orders for funding consideration.
IA-FMS Abatement Plan Work-Around
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Accessing the Abatement Plan Template
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Accessing the Abatement Plan Template
abatement
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Accessing the Abatement Plan Template
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Accessing the Abatement Plan Template
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Abatement Plan Template Report
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Download the Abatement Plan Template Report as an Excel File
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Download the Abatement Plan Template Report as an Excel File
• Report will download to computer as an Excel File
• Open the file using Excel
• Save the File as an Excel document
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Opening Excel File
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• You may get this message when attempting to open the
Excel File.
• Click Yes
Template Overview-Inspection Heading
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2
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1. Inspection Number
2. Region inspection was performed
3. Site inspection was performed
4. Agency inspection was performed
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Template Overview- Location Information
• If there is more than one building in an inspection, each building will
have its own section of deficiencies.
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1. Maximo ID (Location ID) identifier in Maximo
2. Structure # of building
3. Description of location in Maximo
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Template Overview- Inspection Deficiencies
• Deficiencies
found by the
Safety Inspector.
• Category S
(Safety).
• Category H
(Handicapped).
• These fields are
READ ONLY.
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Template Overview- Abatement Fields
All of the following fields are
REQUIRED in this section:
• Deficiency Type
• Format
• Functional
• Operational
Planned Corrective Measure
• Format
• Any text
• Planned Completion Date
• Format
• Mm/dd/yyyy
• No Cost (Y/N)
• Format
• N
• Y
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Abatement Fields- Deficiency Type: Functional vs Operational
• Functional deficiencies involve
fixing something that is broken,
meaning the thing needing to be
fixed is not functioning properly.
This typically involves something
needing to be built/modified or a
maintenance activity that would
qualify for supplemental funding.
• Operational deficiencies involve
correcting something that is
impacting the operations of the
building.
• Format
• Operational
• Functional
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Abatement Field -Planned Corrective Measure
• Permanent implemented solution.
• Eliminate any condition of non-
compliance with a code caused by
a deficiency.
• Format
• Text
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Abatement Field: Planned Completion Date
• When the Planned Corrective
Measure either was completed, or
is anticipated to be completed.
• Format
• Mm/dd/yyyy
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Abatement Field: No Cost (Y/N)
• Options are Y (Yes) or N (No).
• Used to determine if the deficiency
will have associated costs.
• To be used for cost estimating
purposes.
• Format
• Y
• N
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Interim Measure Fields
• These fields
are required
only if the
Planned
Completion
Date for a
deficiency is
30 days or
more after the
inspection
finalized date.
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Inspection Finalized Date – Interim Measure
• The Inspection
Finalized Date is
found for each
deficiency in the
Inspection
Deficiencies
Section of the
Abatement Plan
Template Report.
• If the Planned
Completion Date
for a deficiency is
30 days after the
Inspection
Finalized Date,
the Interim
Measure section
needs to be
completed.
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Interim Measure Field – Reason for Delay
• Reason why the
deficiency couldn’t be
completed within 30
days of the inspection
finalized date.
• Format
• Text
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Interim Measure Field- Interim Measure Description
• An action taken to at least
partially mitigate the hazard or
consequences of not
permanently correcting a
deficiency within 30 days.
• Format
• Text
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Interim Measure Field – Planned Completion Date
• The date when the interim
measure is to be completed.
• Format
• Mm/dd/yyyy
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Interim Measure with Costs
• The following fields are
required if an interim measure
has costs:
• Type (Material, Tool, Labor)
• Cost Description
• Quantity
• Cost/Rate
• Hours
• Planned Funding Method
(O&M, FI&R, MI&R, No
Costs)
• Standing Parent
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Interim Measure Field - Type (Material, Tool, Labor)
• Does the cost have
materials, tools, or
labor?
• Format
• Material
• Tool
• Labor
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Interim Measure Field – Cost Description
• Description of the
Type (Material, Tool,
Labor) field.
• Format
• Text
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Interim Measure Field - Quantity
• How many of the Type
(Material, Tool, Labor)
field.
• Format
• Integer with up to
two decimal place
(ie 2.50)
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Interim Measure Field – Cost/Rate
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• Cost
• Format
• Integer with up to
two decimal place
(ie 2.50)
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Interim Measure Field - Hours
• How many hours
needed?
• If Type of Material
is chosen enter 0
for the Hours field.
• Format
• Integer with up
to two decimal
places (ie.
2.50)
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Interim Measure Field- Planned Funding Method
• What is the work order
classified as?
• O&M (Operations and
Maintenance)
• >$2500
• FI&R (Facilities
Improvement and
Repair)
• $250,000 +
• MI&R (Minor
Improvement and
Repair)
• $2,500-$250,000
• Format
• O&M
• FI&R
• MI&R
• No Costs
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Interim Measure Field – Standing Parent
If Planned Funding Method of O&M is
chosen you can enter a Standing
Parent
• Go To > Work Orders >IA Work
Order Tracking.
• In the Maximo ID field input the
appropriate Maximo ID.
• In the Work Type field enter
=RPFM, =RPFO
• Press enter on your keyboard.
• A list of result is displayed. From
this list find the appropriate
Standing Parent Work Order.
Copy the Maximo ID of the
appropriate Standing Parent
Work Order and paste in the
Standing Parent field on the
Excel sheet.
• If Standing Parent is not
known/doesn’t exist enter None
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• Format
• None
• Maximo ID of Standing
parent (ie AB1000000)
Interim Measure Field – Planned Funding Method of No Costs
Interim Measure with No
Costs
• If an interim measure has no
costs, fill out the Planned
Funding Method field with No
Costs.
• The Standing Parent field
should read as None.
• Leave the following fields
blank:
• Type (Material, Tool,
Labor)
• Cost Description
• Quantity
• Cost/Rate
• Hours
• Standing Parent
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Abatement Plan Completed
• Once all deficiencies have been abated make sure to save the file as
an Excel (.xls) file
• Submit to the agency or regional facilities manager for upload in
S&CAP.
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Demonstration
Help Desk Contact Information
Email
Phone
866-706-2011 ( Toll Free)
571-483-2755
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